Blue Book Section VIIII: Fees and Finance

Fees and Charges
  Fees
  Continuation Charge (Postgraduates Only)
  Charges
  Subsidies and discounts
  Charges for Additional Private Events
  Battels (College Bills)
Grants
  Book Grants
  Travel Grants
  Christ Church Summer Bursaries
  Language Study Grants
  Year abroad financial support
  Grants for Academic Purposes
  Sports Grants
  Student Support Grants and Loans

Fees and Charges

The costs incurred come under two main headings:

  • for tuition and academic facilities; and
  • Charges (Battels) for accommodation, living requirements and services.

Fees

The Consolidated Fees for undergraduates and graduate students consist of:

  • University fees, covering the use of University academic facilities; and
  • College fees, contributing to tuition and supervision, establishment upkeep, and the provision of social and sporting facilities.

For up-to-date information about University and college fees for Home/EU and Overseas students, please consult the University website. The course fee covers academic facilities and other services that are provided for you, but does not include accommodation or meals.

For Home/EU students taking an undergraduate course, the University Fee may be paid by a ‘Student Loan for Fees’, which is available to all eligible full-time Home/EU higher education students, and is paid by Student Finance England direct to the University, not the College.

For those taking a postgraduate course, the University Fee may be paid by other award granting bodies and the relevant, written, confirmation must be supplied to the Steward’s Office at Christ Church.

College fees are payable by all students except Home/EU students taking their first publicly-funded course of Higher Education and eligible in principle to apply for public support for tuition.

All Home/EU students who are eligible to apply for financial support for tuition must provide the Steward’s Office with a copy of the ‘Student Finance’ confirmation document, which will ensure that fees are charged at the correct level. Failure to supply this document will result in students being invoiced for the full consolidated fee.

Fee invoices for Freshers will be emailed by Friday 11 September 2020 and payment is due in full by Wednesday 23 September 2020. Please note that fees are NOT payable by direct debit.  If an international bank or the bank used by the college imposes bank charges these are all payable by the Junior Member and payment in full must be received to clear outstanding balances, including any bank charges.

Continuation Charge (Postgraduates Only)

Postgraduate students who have reached the end of their standard period of fee liability are required to pay a termly College continuation charge, and may also be required to pay a termly University continuation charge. For the academic year 2020-21, this will be £100 per term. Further information on continuation charges can be found here.

The University will grant all students a four-week grace period before assessing liability for University Continuation Charges (UCC) in Michaelmas term 2020. This will allow students to submit their thesis by Friday of 4th week (6 November 2020) instead of the normal deadline of Friday of 0th week (9 October 2020) without incurring the UCC for Michaelmas.
This grace period will automatically be provided to students who submit their thesis by 6 November 2020, and they will not need to apply for an academic extension to cover late submission of their thesis during this period.

Charges

A nightly room charge for Junior Members ‘living in’ is set each year by the Governing Body, at a level comparable with other Colleges. The rate for 2020-2021 is £25.27 per night. The charge includes the costs of College staff employed for Junior Members and a contribution towards the costs both of maintaining accommodation and of domestic overheads.

Subsidies and discounts

Undergraduates with household incomes of £16,000 or less will normally receive a 50% subsidy on accommodation. Undergraduates with household income above £16,000 and below £42,875.00 will normally receive a 25% subsidy on accommodation. Note that these rates are only available for those whose information on household income is available through the UK student loan agencies and therefore is not available to international students. The subsidy is automatically applied once relevant information is received via the student loans agencies.

A 9% discounted rate of ‘Board and Lodging Charge’ of £23.00 per night is available to graduates who are residents of the Liddell Building or St Aldate’s Quad who elect, before the end of 1st Week of Michaelmas Term, to reside for a minimum 40-week (280 day) period, which normally runs from 1st September.

A 12% discounted rate of ‘Board and Lodging Charge’ of £22.24 per night is available to graduates who are residents of 12 Abbey Road who elect, before the end of 1st Week of Michaelmas Term, to reside for a minimum 40-week (280 day) period, which normally runs from 1 September.

A 15% discounted rate of ‘Board and Lodging Charge’ of £21.48 per night is available to graduates who are residents of the Liddell Building or St Aldate’s Quad who elect, before the end of 1st Week of Michaelmas Term, to reside for a minimum 11-month period, which normally runs from 1 September and must commence no later than 15 September 2020.

Further details of the discounted schemes are available from the Steward’s Assistant and Accommodation Officer

Junior Members who live out (see Section VI) contribute towards domestic overheads through an Annual Establishment Overhead charge payable in Michaelmas Term. The charge for 2020-2021 is £129.45. Season-ticket dinner charges are payable termly in advance on battels.  The method of payment for breakfast, lunch and brunch (a ‘pay-as-you-go’ system) is via prepaid credits to University cards or by contactless bank/credit card; cash is not accepted. Charges are reviewed annually in Trinity Term and may be reviewed at other times, should the Governing Body consider it necessary.

Junior Members ‘living in’ are normally charged for their accommodation from the Thursday night of 0th Week to the Friday night of 8th Week (a total of 58 nights): no refund or credit is given for periods of absence during Full Term. Outside Full Term, Junior Members will be charged only for the periods in which they are signed in as resident; if someone goes out of residence without signing out, or signing in, they will be charged an additional £50.

Members’ charges are paid by direct debit, bank details having been collected by the Steward’s Office in advance. A member’s bank account will be charged with the full outstanding battels balance on the Friday of 2nd Week, i.e. 10 working days after bills are emailed to members. In the event of a query, members must notify the Steward’s Office before Friday of 1st Week. In such cases the unqueried balance only will be debited, pending resolution of the query.

Please note that credit cards are not accepted and a direct debit is a prerequisite for residing and/or dining in College. If any members domiciled overseas experience delay in establishing a UK bank account, current credit/debit card details must be lodged with the Steward’s Office without delay. If an international bank or the bank used by the college imposes bank charges these are payable by the Junior Member and payment in full must be received to clear outstanding balances, including any bank charges.

Charges for Additional Private Events

Private events, such as dinners in the McKenna Room, are authorised by the Junior Censor and detailed arrangements are made through the Senior Assistant Conference and Events Administrator, whose office is in Tom 9. The prices quoted for these functions include the cost of food, additional staff overtime, and a contribution towards overheads. In addition, VAT will be charged at the current prevailing rate, if applicable. Additional gratuities are not expected. Note that such events are not able to take place during the pandemic.

Battels (College Bills)

Credit accounts (known as battels) are maintained for most Junior Members. At the beginning of each term the Steward’s Office issues a battels account for outstanding charges incurred during the preceding term(s) and, for those living in College, a standard 8 weeks’ and 2 days’ nightly room charge for the current term (from Thursday night of 0th Week to Friday night of 8th Week 58 nights), season ticket dinners, all of which are payable in advance. On arrival in Michaelmas Term, undergraduate Freshers will receive a bill for: 8 weeks and 6 days’ (from Sunday night of 0th Week to Friday night of 8th Week - 62 nights) advance nightly room charges (£1,566.74), for a term’s worth of season ticket dinners (£191.76), a deposit of £250, the annual charge for room insurance (£6.58) giving a total of £2,015.08 plus a term’s JCR levies.  Accommodation for remaining terms for all undergraduates are charged from Thursday of 0th Week –  Friday of 8th week - 58 days at £1,465.66. If undergraduates wish to arrive earlier, they should contact the Steward’s Assistant and Accommodation Officer.

Graduates have the option to subscribe to 40-week contracts at a reduced rate (see Section 3.1.b). All deposits will be refunded once a Junior Member has completed their studies and all battels bills have been settled in full. Refunds will not be made to those who have suspended, until they become leavers. The battels account for each term is due on presentation and must be paid by direct debit – credit card payments are not acceptable. Where members domiciled overseas experience delay in establishing a UK bank account, current credit/debit card details must be lodged with the Steward’s Office without delay.

Finalists who wish to stay beyond the end of Trinity Term must pay in advance for any vacation residence during the Long Vacation.

The Steward and Junior Censor are notified of any Junior Members whose battels remain unpaid by the due date. If battels are unpaid by the end of 4th Week, all credit facilities may then be withdrawn and the debtor will be unable to dine in Hall and in addition may be deprived of College accommodation by cancellation of their room fob. If battels remain unpaid thereafter, the debtor may be suspended on non-academic disciplinary grounds until the debt has been cleared. Those about to take Final Examinations must pay their Hilary Term battels by the 4th Week of Trinity Term, or they may face suspension. Junior Members with genuine and unavoidable financial difficulties should discuss their problems with the Academic Registrar or, in the case of graduates, with the Tutor for Graduates, as soon as possible. Graduates should know that the College will not be able to give approval for transferral to or confirmation of DPhil status if a graduate has an outstanding battels or fees bill with the College.

The final battels bill for Finalists are sent out by the end of the 2nd week of July and are payable by direct debit by the end of July; credit beyond this date is not available.  Interest will be charged at the present rate of 2% compounded monthly on overdue balances and legal action will be taken to ensure settlement.

A battels bill for non-Finalists is sent out by the end of the second week of August and is payable by direct debit by the end of August.

Any queries about fees, charges, or battels bills should be addressed by email to the Accounts office  (in the Steward’s Office) at fees@chch.ox.ac.uk or battels@chch.ox.ac.uk.

Grants

Book Grants

Book grants from College funds are available to Junior Members of the College for the purchase of course-related books and academic-related software and e-books. Each undergraduate may apply for a grant of £330 in total over the duration of their course for the purchase of academic books essential for their work. The grant may be claimed in one, two or three instalments of £110 or multiples thereof and may be made in any year of residence.

Each graduate on a full-time one-year course at Christ Church is eligible for a grant of £145. Each graduate on a course at Christ Church lasting more than one year is eligible for a grant of £290 in their first year. This cannot be carried over to subsequent years. Each graduate initially registered on a course at Christ Church lasting more than one year is eligible for a further grant of £145 in their second or third year. A graduate initially registered on a one-year course who transfers to a higher degree course after the first year (e.g. MSt then DPhil) is eligible for a further grant of £290 in their second or third year.

Application forms can be found on the College website. Book grants are normally credited to the battels account due in the term after the application. 

Travel Grants

Note that travel grant applications are still being accepted during the pandemic, but Junior Members should assume that their plans may change or be cancelled at short notice and they must consider carefully the health risk of undertaking any travel. They should discuss their plans with their tutors before applying for a travel grant and should not travel in regions under a warning by the Foreign Office.

Christ Church has a fund to assist undergraduates to travel abroad in the vacations primarily for academic purposes. Applications should be made on the appropriate form by the end of 3rd Week of the term preceding the date of the proposed travel. Grants cannot be made for travel in the Long Vacation after Final Schools have been completed. Travel grants will only be awarded to those in good academic standing.

Application forms can be found on the College website. Travel grants are normally credited to the battels account due in the term after the application.

Further prizes are listed in Section VI which are awarded for the purpose of travel.

Graduates may ask for help towards the cost of conferences and research trips. Applications should be made to the Academic Office; forms are available on the website.

Christ Church Summer Bursaries

The aim of the summer bursary scheme is to help undergraduates explore educational and career-development opportunities over the long vacation. Examples might include unpaid or low-paying internships, exchange programmes, summer courses at Oxford or elsewhere, and summer research projects (including lab placements); this is not an exhaustive list. Bursaries are meant primarily to help cover maintenance costs, though other relevant costs may also be considered. Summer bursary amounts will be determined in the context of other grants already available from the College (travel grants, language study grants) that may also be used for summer projects. Awards will be decided by the Censors and the Tutor for Admissions, in consultation with the relevant Tutors. Forms are available from the website.

Language Study Grants

Ten grants of up to £250 are available for Language Study to support students undertaking an OPAL course. Undergraduates and graduates are eligible to apply, but a modern linguist may only apply to learn a language that they are not studying as part of their course. Junior Members who are not awarded this grant may still claim back half the costs from the College if they successfully complete an OPAL course. Application guidance is available from the College website.

Year abroad financial support

Grants are available to support undergraduates taking a year abroad in any country as a compulsory part of their degree. Application forms must be returned by Friday of 8th Week of Trinity Term preceding the year abroad. Application guidance is available from the College website.

Grants for Academic Purposes

Other grants may be available to assist Junior Members in their studies, and to meet unforeseen academic needs. Undergraduates should apply to the Academic Office. Note that applications should be made before costs are incurred.  

Sports Grants

The College makes grants towards the expenses of any Junior Members who have been involved in University sport:

  • A grant of £350 will be made to those awarded a full Blue.
  • A grant of £250 will be made to those awarded a half-Blue or who represented the University (in teams 1-3) in a Varsity match against Cambridge.

Applications should be made to the Academic Office, with evidence of the Blues award or participation in the Varsity match, such as a programme, Blues certificate or confirmation from university team coach. Any Junior Member may only receive one such grant in any given academic year.

Student Support Grants and Loans

Information about financial support available to students from the University up front, prior to starting courses of academic study, is available from the University website. For undergraduates, this includes the University-wide Oxford Opportunity Bursary scheme and fee waivers, as well as Christ Church’s own Maintenance Support Subsidies for UK undergraduates, which have been made possible by generous gifts from alumni (see ‘Subsidies and Discounts above).

The College has a Financial Assistance Fund, contributed to by former members of the College. There is also a University Hardship fund as well as Government Access to Learning Funds, for which ‘home’ undergraduates and graduates may be eligible to apply. The Academic Office sends a termly email to all students with details about how to apply for funds and is the point of contact for queries.

The University has also developed a scheme called the Covid Hardship Fund for students whose finances have been impacted by the coronavirus pandemic over a longer time period and who are in exceptional financial need. The Fund will provide grants of up to £5,000 from the start of the 2020/21 academic year and will be available to continuing-year, matriculated, full- and part-time students of all fee statuses*. Of those students starting a course in Michaelmas term 2020, only Home undergraduates will be eligible to apply but this restriction will be reviewed for Hilary term 2021. 

Junior Members who find that their funding does not cover the reasonable expenses of life and study, including as a result of the pandemic and related changes in personal or family financial circumstances, should contact the Academic Office for a financial assistance application form. Instructions will be given about how to complete the form and the supporting evidence that will need to be provided before an application can be considered.  Junior Members may choose to discuss this with their Tutors, but Tutors will not otherwise be informed about the application.

The Senior Censor may be able to make emergency loans to Junior Members, to help with short-term difficulties. The College can also make interest-free long-term loans to undergraduates to meet their financial needs.

 

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