Blue Book Section VIII: Fees and Finance


Fees and Charges

Costs incurred by Junior Members come under two main headings:

  1. Fees for tuition and academic facilities; and
  2. College charges (Battels) for accommodation, living requirements and services.

Fees

The Consolidated Fees for undergraduates and graduate students consist of:

  1. University fees, covering the use of University academic facilities; and
  2. College fees, contributing to tuition and supervision, establishment upkeep, and the provision of social and sporting facilities.

For up-to-date information about University and college fees for Home/EU and Overseas students, please consult the University website. The course fee covers academic facilities and other services that are provided for you, but does not include accommodation or meals.

All Home/EU students who are eligible to apply for financial support for tuition must provide the Steward’s Office with a copy of their ‘Student Finance’ loan confirmation document (or equivalent), which will ensure that fees are charged at the correct level. Failure to supply this document will result in students being invoiced for the full consolidated fee.

For those taking a postgraduate course, the University Fee may be paid by other award granting bodies and the relevant, written confirmation must be supplied to the Steward’s Office at Christ Church.

Fee invoices for Freshers will be emailed by Friday 10 September 2021 and payment is due in full by Friday 24 September 2021. Please note that fees are NOT payable by direct debit.  If an international bank or the bank used by the college imposes bank charges these are all payable by the Junior Member and payment in full must be received to clear outstanding balances, including any bank charges.

Continuation Charge (Postgraduates Only)

Postgraduate students who have reached the end of their standard period of fee liability are required to pay a termly College continuation charge, and may also be required to pay a termly University continuation charge. For the academic year 2021-22, this will be £132 per term. Further information on continuation charges can be found here.

The University will grant all students a four-week grace period before assessing liability for University Continuation Charges (UCC) in Michaelmas term 2021. This will allow students to submit their thesis by Friday of 4th week instead of the normal deadline of Friday of 0th week without incurring the UCC for Michaelmas. This grace period will automatically be provided to students who submit their thesis by 5 November 2021, and they will not need to apply for an academic extension to cover late submission of their thesis during this period.

Accommodation Charges

A nightly room charge for Junior Members ‘living in’ is set each year by the Governing Body, at a level comparable with other Colleges. The rate for 2021-2022 is £25.59 per night. The charge includes the costs of College staff employed for Junior Members (e.g. Scouts) and a contribution towards the costs both of maintaining accommodation and of domestic overheads.

Junior Members ‘living in’ are normally charged for their accommodation from the Thursday night of 0th Week to the Friday night of 8th Week (a total of 58 nights): no refund or credit is given for periods of absence during Full Term. Outside Full Term, Junior Members will be charged only for the periods in which they are signed in as resident; if someone goes out of residence without signing out, or signing in, they will be charged an additional £50.

All undergraduates and graduates will be required to pay a £250 refundable deposit upon arrival with their first battels bill. This refundable deposit will be held until after the student has completed their studies and all battels bills have been settled in full. Refunds are made during the following Michaelmas Term. Refunds will not be made to those who have suspended, until they become leavers.

Finalists who are given permission to stay beyond the end of Trinity Term must pay in advance for any vacation residence during the Long Vacation.

Junior Members who ‘live out’ (see Section V) contribute towards domestic overheads (e.g. upkeep of communal college buildings and services) through an Annual Establishment Overhead charge payable in Michaelmas Term. The charge for 2021-2022 is £131.07.

Subsidies and discounts

Undergraduates with household incomes of £16,000 or less will normally receive a 50% subsidy on accommodation. Undergraduates with household income above £16,000 and below £42,875.00 will normally receive a 25% subsidy on accommodation. Note that these rates are only available for those whose information on household income is available through the UK student loans agencies and therefore is not available to international students. The subsidy is automatically applied once relevant information is received via the student loans agencies.

A 9% discounted rate ‘Lodging Charge’ of £23.29 per night is available to graduates who are residents of the Liddell Building or St Aldate’s Quad who elect, before the end of 1st Week of Michaelmas Term, to reside for a minimum 40-week (280 day) period, which normally runs from 1st September.

A 12% discounted rate ‘Lodging Charge’ of £22.52 per night is available to graduates who are residents of 12 Abbey Road who elect, before the end of 1st Week of Michaelmas Term, to reside for a minimum 40-week (280 day) period, which normally runs from 1 September.

A 15% discounted rate ‘Lodging Charge’ of £21.75 per night is available to graduates who are residents of the Liddell Building or St Aldate’s Quad who elect, before the end of 1st Week of Michaelmas Term, to reside for a minimum 11-month period, which normally runs from 1 September.

Further details of the discounted schemes are available from the Steward’s Assistant and Accommodation Officer.

Battels (College Bills)

Detailed information about the payment of battels (credit accounts) and food costs can be found on the College website:

For undergraduates, supplemental information is provided in the Financial Guide.

Battels are maintained for most Junior Members. At the beginning of each term the Steward’s Office issues a battels account for outstanding charges incurred during the preceding term(s) and, for those living in College, a standard 8 weeks’ and 2 days’ nightly room charge for the current term (from Thursday night of 0th Week to Friday night of 8th Week 58 nights), season ticket dinners, all of which are payable in advance. On arrival in Michaelmas Term, undergraduate Freshers will receive a bill for: 8 weeks and 6 days’ (from Sunday night of 0th Week to Friday night of 8th Week - 62 nights) advance nightly room charges (£1,586.58), for a term’s worth of season ticket dinners (£194.48), a refundable deposit of £250, the annual charge for room insurance (£6.78) giving a total of £2,037.84 plus a term’s JCR levies (refer to Section V for details).  Accommodation for remaining terms for all undergraduates are charged from Thursday of 0th Week –  Friday of 8th week - 58 days at £1,484.22. If undergraduates wish to arrive earlier, they should contact the Steward’s Assistant and Accommodation Officer.

Graduates have the option to subscribe to 40-week contracts at a reduced rate.

Season-ticket dinner charges are payable termly in advance on battels.  The method of payment for breakfast, lunch and brunch (a ‘pay-as-you-go’ system) is via pre-paid credits to University Cards or by contactless bank/credit card; cash is not accepted. Charges are reviewed annually in Trinity Term and may be reviewed at other times, should the Governing Body consider it necessary.

Payment of battels

Members’ charges are paid by direct debit, bank details having been collected by the Steward’s Office in advance. A member’s bank account will be charged with the full outstanding battels balance on the Friday of 2nd Week, i.e. 10 working days after bills are emailed to members. In the event of a query, members must notify the Steward’s Office before Friday of 1st Week. In such cases the unqueried balance only will be debited/required to be paid by Junior Members using cards, pending resolution of the query.

Please note that credit cards are not accepted and a direct debit is a prerequisite for residing and/or dining in College, purchasing JCR/GCR items (i.e. clothing) and participating in JCR/GCR events. If any members domiciled overseas experience delay in establishing a UK bank account, current credit/debit card details must be lodged with the Steward’s Office without delay. If an international bank or the bank used by the college imposes bank charges these are payable by the Junior Member and payment in full must be received to clear outstanding balances, including any bank charges.

Battels bills unpaid by end of 4th week will incur an automatic £20 administration late payment fee charge.

The final battels bill for Finalists are sent out by the end of the 2nd week of July and are payable by direct debit by the end of July; credit beyond this date is not available.  Interest will be charged at the present rate of 2% compounded monthly on overdue balances, with an automatic £20 administration charge, and legal action will be taken to ensure settlement.

A battels bill for non-Finalists is sent out by the end of the second week of August and is payable by direct debit by the end of August. Bills that remain outstanding four weeks after the bill is issued, will incur an automatic £20 administration late payment fee charge.

The Steward and Junior Censor are notified of any Junior Members whose battels remain unpaid by the due date. If battels are unpaid by the end of 4th Week, all credit facilities may then be withdrawn and the debtor will be unable to dine in Hall and in addition may be deprived of College accommodation by cancellation of their room fob. If battels remain unpaid thereafter, the debtor may be suspended on non-academic disciplinary grounds until the debt has been cleared. Those about to take Final Examinations must pay their Hilary Term battels by the 4th Week of Trinity Term, or they may face suspension. Junior Members with genuine and unavoidable financial difficulties should discuss their problems with the Academic Registrar as soon as possible. Graduates should know that the College will not be able to give approval for transferral to or confirmation of DPhil status if a graduate has an outstanding battels or fees bill with the College.

Any queries about fees, charges, or battels bills should be addressed by email to the Accounts office (in the Steward’s Office) at fees@chch.ox.ac.uk or battels@chch.ox.ac.uk.

Charges for Additional Private Events

Private events, such as dinners in the McKenna Room, are authorised by the Junior Censor and detailed arrangements are made through the Senior Conference and Events Administrator, whose office is in Tom 9. The prices quoted for these functions include the cost of food, additional staff overtime, and a contribution towards overheads. In addition, VAT will be charged at the current prevailing rate, if applicable. Additional gratuities are not expected.

Grants

Application forms and eligibility criteria for College Grants can be found on the College website.

Book Grants

Book grants from College funds are available to Junior Members of the College for the purchase of course-related books, e-books, apps, or software which are essential to their work. Each undergraduate may apply for a grant of £330 in total over the duration of their course. The grant may be claimed up to a maximum of three times over their course, for as much as they like each time (there is no minimum claim amount), up to £330 in total. Any excess within the £330 allowance will be carried over, as long as the maximum number of claims (three) has not already been made.

Each graduate student on a full-time one-year course at Christ Church is eligible for a grant of £145. Each graduate student on a course at Christ Church lasting more than one year is eligible for a grant of £290 in their first year. This cannot be carried over to subsequent years (except for students on CDT 1+3 courses). Each graduate student initially registered on a course at Christ Church lasting more than one year is eligible for a further grant of £145 in one of their subsequent years of study whilst in fee liability. A graduate student initially registered on a one-year course who transfers to a higher degree course after their first year (e.g. MSt then DPhil) is eligible for a further grant of £290, to be claimed in one of their subsequent years of study whilst in fee liability. Graduate book grants may only be claimed once on each occasion.

Book grants are normally credited to the battels account due in the term after the application.

Travel Grants

Christ Church has a fund to assist undergraduates to travel abroad in the vacations primarily for academic purposes. Applications should be made online by the end of 3rd Week of the term preceding the date of the proposed travel. Grants cannot be made for travel in the Long Vacation after Final Schools have been completed. Travel grants will only be awarded to those in good academic standing.

Travel grants are normally credited to the battels account due in the term after the travel has taken place.

Further prizes are listed in Section III which are awarded for the purpose of travel.

Christ Church will consider applications from graduate students for small grants towards: expenses incurred for travel in the course of furthering their research; and/or attendance at a conference if connected to the applicant's graduate work. This includes expenses associated with compulsory placements.

Travel grant applications are still being accepted during the pandemic, but Junior Members should assume that their plans may change or be cancelled at short notice and they must consider carefully the health risk of undertaking any travel. They should discuss their plans with their tutors before applying for a travel grant and should not travel in regions under a warning by the Foreign Office.

Christ Church Summer Bursaries

The aim of the summer bursary scheme is to help undergraduates explore educational and career-development opportunities over the Long Vacation. Examples might include unpaid or low-paying internships, exchange programmes, summer courses at Oxford or elsewhere, and summer research projects (including lab placements); this is not an exhaustive list. To be eligible for this scheme students must be from the UK or EU with a household income of below £43,000 per year; below £66,000 may also be considered in special circumstances. Bursaries are meant primarily to help cover maintenance costs, though other relevant costs may also be considered. Summer bursary amounts will be determined in the context of other grants already available from the College (travel grants, language study grants) that may also be used for summer projects. Awards will be decided by the Censors and the Tutor for Admissions, in consultation with the relevant Tutors.

Language Study Grants

Each year Christ Church offers ten £250 grants for Fast Track Language courses undertaken, and completed, at the OULC (Oxford University Language Centre) awarded on a first come, first served basis. Both undergraduate and graduate students are eligible to apply, but a modern linguist may only apply to learn a language that they are not studying as part of their degree course. Junior Members who are not awarded this £250 grant may still claim back 50% of the language course fee from the College if they successfully complete a Fast Track course, and should follow the same application process. Awards will usually be made as a credit to battels accounts. Applications for language grants are only considered in Trinity Term.

Year Abroad financial support

Grants are available to support undergraduates taking a year abroad in any country as a compulsory part of their degree. Applications must be submitted by Friday of 8th Week of Trinity Term preceding the year abroad.

Grants for Academic Purposes

Other grants may be available to assist Junior Members in their studies (for example with costs resulting from a compulsory element of their course), and to meet unforeseen academic needs. Undergraduates should apply to the Academic Office. Support from relevant Tutors will be required. Note that applications should usually be made before costs are incurred. 

Sports Grants

The College makes grants towards the expenses of any Junior Members who have been involved in University sport:

  1. A grant of £350 will be made to those awarded a Full Blue.
  2. A grant of £250 will be made to those awarded a Half Blue or those who have represented the University (in teams 1-3) in a Varsity match against Cambridge.

Applications should be made online, with evidence of the Blues award or participation in the Varsity match, such as a programme, Blues certificate or confirmation from university team coach. Any Junior Member may only receive one such grant in any given academic year.

Student Support Grants and Loans

Information about financial support available to students from the University, including funding prior to starting courses of academic study, is available from the University website. For undergraduates, this includes the University-wide Oxford Bursary scheme as well as Christ Church’s own Maintenance Support Subsidies for UK undergraduates, which have been made possible by generous gifts from alumni (see ‘Subsidies and Discounts above).

The College has a Financial Assistance Fund, contributed to by former members. There is also a University Hardship fund. The Academic Office sends a termly email to all students with details about how to apply for funds and is the point of contact for queries.

The University has also developed a scheme called the Covid Hardship Fund for students whose finances have been impacted by the coronavirus pandemic over a longer time period and who are in exceptional financial need. See the University website for details:  https://www.ox.ac.uk/students/fees-funding/hardship-fund

Junior Members who find that their funding does not cover the reasonable expenses of life and study, including as a result of the pandemic and related changes in personal or family financial circumstances, should contact the Academic Office for a financial assistance application form. Instructions will be given about how to complete the form and the supporting evidence that will need to be provided before an application can be considered.  Junior Members may choose to discuss this with their Tutors, but Tutors will not otherwise be informed about the application.

The College may be able to make emergency loans to Junior Members, to help with short-term difficulties.