Blue Book Section IV: Studying at Christ Church

The Academic Year
Course Regulations
Teaching during the pandemic
Annual Registration
Academic work in term and vacation
Academic Obligations
  Criteria for good academic standing
Residence requirements
Excusal from residence
Mail and Email
Year abroad and fieldwork
College and University Website
  Christ Church website
  Oxford University Website and Student Gateway
University Student Handbook
Communication and Consultation
Copying and copyright
University Library services
The College Library
  College Library services for students not in residence
Computing and Internet
University Examinations
  Entering Names for University Examinations
  Examination Arrangements
  Mitigating circumstances notices (MCE) to examiners
  Missing an Examination
  Failure of First or Second Public Examination
  Illegible Scripts
College Examinations (Collections)
College Awards and Prizes
  Scholarships and Exhibitions
  College Book Prizes for Performance in University Examinations
  Other Prizes
Degree Days


The Academic Year

The academic year at Oxford is divided into three terms. Within each term, a ‘Full Term’ of eight weeks is the main teaching period. The weeks of term are generally referred to as 1st Week, 2nd Week etc., and each Week begins on a Sunday. The week before the start of term is known as 0th Week, and the week after the end of term as 9th Week. See the University website for term dates:

Students should also read the relevant section of the University Student Handbook (‘Residence’: to ensure that they are aware of the length of time they should be resident in Oxford, and the specified distance from the University within which they are required to live.

Course Regulations

It is essential that all students familiarise themselves with the regulations of their courses, as detailed in the Examination Regulations, and the appropriate Course Handbook. Students should contact the relevant Departmental Administrator if they do not have access to their Course Handbook. All arrangements for the study of optional papers must be made in consultation with College subject tutors. The College cannot be held responsible where a student has, without consultation, studied an illegal combination of papers.

Teaching during the pandemic

Junior Members should be alert to information from the University, College and their department about how teaching is to be managed during the pandemic.

Annual Registration

All Junior Members must register with the University at the beginning of each academic year. New students will be sent an activation code and log-in details by email once they have returned their University Card Form. Returning students will be sent a reminder to log-in to the Student Self Service once the registration window opens. Registration must be completed by Friday of 1st Week of term. All students must ensure that their personal information and contact details are always kept up-to-date on the Student Self Service. It is particularly important that Junior Members verify that their name is correct on their Student Record, as it will appear on all University documentation (e.g. degree certificate).


All new Junior Members, including exchange students, entering into their first degree at Oxford are required to attend Matriculation. Matriculation confers membership of the University, and is a requirement for entering into University examinations. More information about when Matriculation takes place, and the types of courses for which students must be matriculated, can be found on the University website. Students are required to wear Academic Dress for matriculation, along with University examinations and Degree Ceremonies.

Matriculation on 17th October 2020 will be a remote ceremony. Junior Members will attend a Formal Welcome to the University by the Vice-Chancellor online at 11:00, incorporating many of the traditions of the existing ceremony, but in a virtual form. We expect to be able to make arrangements for new Junior Members to take part in a socially-distanced photograph from 11:30 on 17th October; further details will be communicated. See here for details of the University ceremony:

Information about matriculation ceremonies in Hilary and Trinity Terms, for students who begin their course in those terms, will be issued directly to the Junior Members concerned.

Academic work in term and vacation

Christ Church has many roles, but above all it is an academic institution. Its main purpose is to encourage learning and critical enquiry, and members must not jeopardise that aim. The main method of instruction within the College is by tutorials and classes, and they form a central part of an undergraduate course. Attendance at tutorials (which may take place online during the 2020/21 academic year) and proper preparation for them as laid down by Tutors is an absolute obligation. An undergraduate who finds it impossible to attend at the scheduled time must contact the Tutor in advance. Tutorials are sometimes replaced or supplemented by College or University classes. Attendance at such classes is also compulsory. Any undergraduate who fails to attend tutorials or to work satisfactorily will be reported to the Senior Censor.

  • All students are expected to devote the majority of their time, in both term and vacation, to academic study for their courses at Christ Church. Undergraduates should consult their Tutors before engaging in any time‑consuming activities which might interfere with their academic work. All members are expected to work to the best of their ability. All undergraduates are reminded that academic work is expected of them in every vacation, and it should take priority over other commitments. It is recognised that financial pressures may make vacation employment necessary, but undergraduates should consult their Tutors before undertaking such work. Term-time employment is not permitted except under exceptional circumstances and after consultation with the relevant Tutor and the Senior Censor. Junior Members are also not permitted to conduct any form of business or profit-making activity using the College as a business address.
  • Surreptitious recording of tutorials, classes or lectures is regarded as dishonest behaviour and a breach of College rules. This includes teaching done virtually via video calls and online platforms during the pandemic.
  • Undergraduates have applied to pursue a given course at Christ Church and there is an expectation that they pursue that course when they arrive. Requests to change course will only be approved in exceptional circumstances, and any such request is subject to the agreement of the Tutors in the ‘importing’ subject and to any conditions they may set (this may include the requirement that the undergraduate completes the First Public Examination in the subject for which they have applied). Such a request should initially be made to the undergraduate’s Personal Tutor who will contact the Senior Censor if they support the request.
  • Dean’s Collections (i.e. academic meetings at the end of term) are important elements in the College’s academic monitoring and support procedures. Once a year, undergraduates are required to appear for such a Collection, at which Subject Tutors report on the undergraduate’s work to the Dean and the Senior Censor, who has academic oversight of all Junior Members. Undergraduates normally attend one such collection per year, with meetings at the end of the other two terms normally taking place with just their Subject Tutors. Details of the arrangements are emailed to attendees in advance. Most graduates are required to appear for Graduate Collections once each year; arrangements are also announced well in advance. Collections in 2020/21 may take place online.   
  • In addition to weekly tutorials and classes, Junior Members may comment upon their own progress and bring academic problems they may be experiencing to the attention of the College in a variety of ways including:
  • termly feedback forms (these include a provision for making a confidential return that is not seen by Subject Tutors);
  • and Subject Tutors’ Collections at the end of term; and
  • by appointment with the Senior Censor or Tutor for Graduates.

Feedback forms are circulated before Collections and should be returned to the Academic Office once complete. Enquiries relating to these may be addressed to the Academic Office

Academic Obligations

All Junior Members are required to fulfil certain obligations while studying at Christ Church, which include: maintaining good academic standing, satisfying their particular course requirements, completing the University’s annual registration process, satisfying the residence requirements, checking their mail and email regularly, and following the guidelines set out by the University about paid work.

Criteria for good academic standing

An undergraduate (including 2nd BA) is of good academic standing as long as they:

  • keep the residence requirements laid down by the University and the College (see below)
  • pass (normally by the second attempt in cases where this is allowed in accordance with applicable regulations) the First Public Examination or other examinations laid down by the University as a necessary part of their course (see University Examinations);
  • attend all tutorials, classes and other required academic engagements, except where permission on adequate grounds is obtained, normally in advance, from the Tutor(s) concerned;
  • produce assignments (essays, problem sheets, etc.) and sit Collections (informal College examinations) with the regularity required by the Tutor(s), except where permission on adequate grounds is obtained, normally in advance, from the Tutor(s) concerned; and
  • produce work of an appropriate standard, given the undergraduate’s particular level of academic ability, i.e. is working to their potential.

If an undergraduate fails to fulfil the criteria for good academic standing, academic disciplinary procedures may be initiated. See Appendix B for the Academic Disciplinary Procedure.

Residence requirements

All full-time matriculated students are subject to residency requirements set by the University. Students must read the relevant section of the University Student Handbook (‘Residence’) to ensure that they are aware of the length of time that they are required to be resident in Oxford, and the specified distance from the University within which they are required to live. The Handbook also contains information about the circumstances under which a student can apply for dispensation from the residency requirements. Non-matriculated students are exempt from the University residence requirements. In addition to the University residency requirements, all Christ Church students must ensure that they follow the College’s residence requirements, which are set out below.

All students, except for undergraduates who have extended terms (as stated on the University website:, are required to return into residence by 15:00 on the Thursday of 0th Week each term, and then to reside in Oxford until the end of 8th Week. Special arrangements are made for freshers arriving in Oxford for their first term, and special arrangements will also be in place for returning students in the 2020/21 academic year to allow for safe arrivals with social distancing measures in place in light of the pandemic. Leave to return after this time for urgent reasons may be sought from the Junior Censor. Undergraduates who have extended terms are required to be in residence for those dates, unless they have permission from their Tutor and from the Junior Censor. Outside Full Term, Junior Members will be charged only for the periods in which they are signed in as resident; if they go out of residence without signing out, or signing in, they will be charged an additional £50.

Once a year, undergraduates are required to appear for Dean’s Collections. Some undergraduates may have their Collections on the last Saturday of term, in which case they must make themselves available until 13:00 on that day. Details about end-of-term departures in the 2020/21 academic year will be made available in due course.

  • Any who has good reason to go down for the vacation before the end of Full Term, or to miss Collections, must first obtain their Tutor’s consent and then apply for permission from the Junior Censor by email.
  • All undergraduates (whether living in or out of College accommodation who wish to be absent for one or more nights during Full Term require the Junior Censor’s permission, and, if they live on the main site, must ‘sign out’ at the Lodge, so that the College is informed of their absence for reasons of health and safety. Most absences for one or two nights require only the completion of an absence form available from the main Lodge. Completed forms handed in at the main Lodge will be deemed to have been granted the Junior Censor’s permission to be away, provided:
  • the applicant is going to be away for no more than two nights or for Friday, Saturday and Sunday nights; and
  • the applicant has not already been away for a total of four or more weekday nights during the term.

There is no need to see the Junior Censor unless the absence proposed falls outside these limits. Any undergraduate who wishes to be absent for a total of more than four weekday nights during the term must obtain written approval from their Tutor before seeking the Junior Censor’s permission. However, during the pandemic, students are discouraged from unnecessary travel during term time. If public transport must be used during the pandemic, all required protocols must be followed.

  • As long as the requirements of academic work and University residence requirements are satisfied, no specific restriction is placed on the number of nights that graduates may be absent during Full Term. However, the Junior Censor should be notified, by means of an absence form or an email, before leave is taken, in case an emergency arises; and, those living on the main site must ‘sign out’ at the Lodge, so that the College is informed of any absence for reasons of health and safety.
  • Both graduates and undergraduates who live in College must vacate their room and hand in their room keys at the Porters’ Lodge no later than 09:30 before going down at the end of term, and present their University Card for scanning. Anyone who fails to do so will be charged a room charge of £50. It is the personal responsibility of all members to ensure that the dates of residence and absence are correctly recorded.
  • Permission must be sought for any residence beyond the Saturday at the end of 8th Week or for return prior to the Sunday at the beginning of 0th Week, by all undergraduates, including Organ Scholars and Academical Clerks. Vacation Residence is subject to satisfactory and timely completion of the relevant forms and the consent of the Junior Censor, and further influenced by room availability. the Steward’s Office. On the form, undergraduates should confirm their date of departure from College or apply to stay up, or return, for part of the vacation for study purposes.

There are certain undergraduate categories who have an automatic right to stay up after the end of term (such as those taking examinations and those who are required to keep extended terms). However, these students still need to complete the Vacation Residence Request Form

Junior Members falling outside these categories may also apply to stay up, and the College will endeavour to meet their needs, subject to the availability of rooms. Please note that at the end of Michaelmas and Trinity Terms very few rooms are available, due to the demands of Admissions interviews in December, and Access/Open Days and the Gaudy at the end of Trinity Term. Junior Members will only be permitted to stay up after the end of term if they have genuine academic reasons to do so or there are extenuating circumstances; anyone staying up at these times may be asked to move to a different room for vacation residence. Those with examinations will not normally be asked to move.

Please note that even if permission for Vacation Residence has been granted, members (including Organ Scholars and Academical Clerks) may need to move rooms, whether they are in standard or en suite accommodation. Those taking examinations during this period will not usually be asked to move. 

Please note that in particular those resident in Peckwater Quad 1-9; Meadow Building; and Old Library (including Organ Scholars and Academical Clerks) may need to vacate their bedrooms on the Saturday of 8th Week and move to other bedrooms within College if they are staying up after the end of term.

Vacation residence can only be extended beyond 09:30 on the Saturday at the end of 9th Week of Trinity Term in exceptional circumstances.

  • Undergraduate Vacation Residence Grants cover residence for examinations falling outside Full Term and may also be available for vacation reading in Oxford, obligatory courses or projects, and other directed study. Vacation residence grants are usually awarded for academic purposes only, but the use of the grant will be kept under review during the 2020/21 academic year during the pandemic. The normal maximum claim (except for those in their fourth year with extended terms) is for 28 days per annum. The maximum payment for each night is the daily board and lodging charge for all undergraduates, whether or not they are living out.

There is no separate application process for Undergraduate Vacation Residence Grants, but students wishing to request a grant must submit their application for vacation residence to the Steward’s Office by the end of 5th week of each term, giving details of the academic purposes for which they are staying in residence in their application. These purposes must cover all dates for which a grant is requested. Approval based on this information will then be sought by the Academic Office from the relevant Tutors. Grants will not be awarded to undergraduates who apply for Vacation Residence after the 5th week deadline, or who fail to supply in their application details of a genuine academic need to stay.

Vacation Residence Grant applications for beyond 28 days made under exceptional circumstances with extenuating conditions will be considered by the Junior Censor.

Those wishing to return unexpectedly into residence during the vacation should obtain permission from the Junior Censor in advance. The Steward’s Assistant and Accommodation Officer (tel. 01865 286580), and where necessary the Manager at Liddell Building (tel. 01865 431100) should also be contacted by telephone or email at least 5 days in advance of the proposed date of return.

Excusal from residence

The University has set out details of residence requirements during the pandemic. Details can be found here:

Excusals must be granted by the Proctors, who will consider applications based on the following:

  • Inability to travel because of government travel restrictions
  • Declared disability, including a mental health condition that can be defined as a disability
  • Health grounds, including vulnerability or increased susceptibility to infectious diseases

However, applications on the following grounds will not normally be considered:

  • Changes to the mode of teaching and assessment introduced by the University in response to the pandemic
  • Quarantine requirements, social distancing or other arrangements put in place in response to Public Health England (or other relevant authority) requirements
  • Financial difficulties

If you believe that your circumstances fulfil the criteria set out above, or if there are other compelling reasons affecting your ability to come to Oxford this term, please discuss the situation with your tutors in the first instance. They will be able to let you know how your studies might be managed remotely. You may also need to contact a departmental administrator. Please complete the form, including approval from your departmental administrator, and submit it to the Academic Office with a message from your tutor giving their view. The Senior Censor will then consider the application, and, if approved, we will submit it to the Proctors for consideration.

Please note that residence excusals can only be granted one term at a time, and that College accommodation cannot be reserved for those who arrive later in the year.

Mail and Email

Students living in College accommodation should check their pigeonholes regularly during Full Term (protocols for accessing the Lodge must be followed). News and information is also posted on the College website (  Undergraduates should also expect the Censors and their Tutors to communicate with them by email and should check their University email account daily during Full Term, and at least weekly during the vacations. Email contact will only be made through University email accounts (the address). This is the principal means by which official information on academic and other matters is disseminated by the University and the College. Emails from academic staff, College Officers, and College staff should be read and acted on promptly.

Students must ensure that their contact details, including their mobile phone number and their address out of term time, are kept up to date on Student Self Service.

Year abroad and fieldwork

Students with a year abroad planned will be supported to take up the opportunity in a safe way with an enhanced risk assessment in place. In cases where this is not possible, alternative learning arrangements may be made. Students are expected to be able to undertake fieldwork as long as a specific risk assessment is in place and where it is safe to do so. Further details can be found on the Safety Office website. Changes to arrangements may be required during the year, especially in light of the pandemic.

College and University Website

Christ Church website

The Christ Church website ( holds information about the College and the Cathedral, some intended for those who are outside Christ Church. The section for ‘Current Students’ ( includes information on Examinations, Health and Welfare and Useful Resources intended for Junior Members. Members with relevant content, updates, amendments, or notices appropriate for the website, are encouraged to contact the Website Manager, Mr Mark Hook:

Oxford University Website and Student Gateway

The Oxford University website ( offers a range of online resources for members of the College.  It is available from any computer registered with the Computing Office and connects using the University's Single Sign On authentication outside College.  A range of documents, information and forms, can be found and downloaded as required. The site has links to other online facilities, such as Webmail, and a Contacts Search page. Junior Members should use the Student Self Service ( to access their student record, required for Student Registration, to print an enrolment certificate, complete exam entries, and book a degree ceremony.

University Student Handbook

The University Student Handbook is a key document which should be read by all students before their arrival. It is updated every year and available here:

Returning Junior Members should note the following changes to this document for the 2020/21 academic year:

When you received your University Offer (through UCAS or your departmental offer letter) you were provided with a link to the Student Handbook. This document is updated annually and the updated version for 2020-21 can be found here: It is also attached for reference. We need to formally draw your attention to some updates that have been made: these include clarification of IT requirements whilst studying at Oxford (section 7.1), introduction of open-book exams (section 7.2 and 7.3), an update to enable online submission of work (section 7.4), a minor change to the submission deadline of Academic Appeals (section 7.7) and underlining the important student responsibilities relating to health and safety during the on-going pandemic (section 9.2).

The updates to Examinations (section 7.2) and Issues with sitting your examinations and submitting work for assessment (section 7.3) are to reflect the University’s new open-book exam format which was introduced mid-way through the 2019-20 academic year. In particular, the changes include; explaining how open-book exams are sat, details of what happens if an open-book exam is not completed or submitted late, and the introduction of the Honour Code which all students sign as part of sitting each open-book examination. The updates to General Conduct (section 9.2) are to reflect the University’s expectations of students during the on-going pandemic, in particular the need for everyone to take responsibility for both their own health and that of others by following health and safety guidance, and being especially mindful of those with vulnerabilities.

Communication and Consultation

There are well-established procedures for consultation and complaint. Junior Members are represented on the main committees of the Governing Body which consider their interests: Junior Common Room (JCR) and Graduate Common Room (GCR) officers sit on Open Business of Academic Committee, Ball Committee, Computing Committee, Equality & Diversity Committee, Grants Committee, House Committee, Library & Archives Committee and Welfare Committee, as well as some working parties. In addition, JCR and GCR Officers attend Open Business at meetings of the full Governing Body.

The Censors hold weekly meetings with JCR and GCR representatives during term-time, when a wide range of business is discussed. Members are encouraged to raise matters of general interest and policy, preferably through the relevant representatives on committees, but alternatively with one of the Censors directly. Specific questions and individual complaints are best raised privately with a Censor, one of the Welfare Tutors, or the Steward, depending on the nature of the question or complaint, but they too may be routed through JCR or GCR Officers. The College will try to respond to justifiable and specific formal complaints. See Section I for details of the College’s Complaints Procedure for Junior Members.


Plagiarism is the copying or paraphrasing of other people’s work or ideas into one’s own work without full acknowledgement. All published and unpublished material, whether in manuscript, printed or electronic form, is covered under this definition. The College and the University regard plagiarism as a serious disciplinary offence. Junior Members suspected of plagiarism in their College work will be referred to the Senior Censor under the Academic Disciplinary Procedures. All students should read the University’s guidance on what constitutes plagiarism, which can be found here:. Students should also consult their subject handbook and course Tutor for specific advice. The University’s Disciplinary Regulations relating to plagiarism are reproduced below:

No candidate shall cheat or act dishonestly, or attempt to do so, in any way, whether before, during or after an examination, so as to obtain or seek to obtain an unfair advantage in an examination.

No candidate shall present for an examination as their own work any part or the substance of any part of another person’s work.

In any written work (whether thesis, dissertation, essay, coursework, or written examinations) passages quoted or closely paraphrased from another person’s work must be identified as quotations or paraphrases, and the source of the quoted or paraphrased material must be clearly acknowledged.

These regulations make it clear that students must always indicate to the examiners when they have drawn on the work of others; other people’s original ideas and methods should be clearly distinguished from their own, and other people’s words, illustrations, diagrams, etc. should be clearly indicated regardless of whether they are copied exactly, paraphrased, or adapted. Failure to acknowledge sources by unambiguous citation and referencing constitutes plagiarism. The University reserves the right to use software applications to screen any individual’s submitted work for matches either to published sources or to other submitted work. Any such matches respectively might indicate either plagiarism or collusion. Although the use of electronic resources by students in their academic work is encouraged, remember that the regulations on plagiarism apply to online material and other digital material just as much as to printed material.

Guidance about the use of source materials and the preparation of written work is given in departments’ literature and on their websites, and is explained by Tutors and Supervisors. If any Junior Member is unclear about how to take notes or use web-sourced material properly, or what is acceptable practice when writing an essay, project report, thesis, etc., they should ask for advice.

If University Examiners believe that material submitted by a candidate may be plagiarised, they will refer the matter to the Proctors. The Proctors will suspend a student’s examination while they fully investigate such cases (including interviewing the student). If they consider that a breach of the Disciplinary Regulations has occurred, the Proctors are empowered to refer the matter to the Student Disciplinary Panel. Where plagiarism is proven, it will be dealt with severely: in the most extreme cases, this can result in the student’s career at Oxford being ended by expulsion from the University.

Information about the disciplinary procedures that the Proctors will follow in cases of suspected plagiarism can be found in Section 7 of the University Student Handbook.  

Copying and copyright

The following statutory regulations relating to copyright are summarised from both the detailed provisions of the Copyright, Designs and Patents Act 1988, and notes of guidance from the Society of Authors and the Publishers Association on the interpretation of the rules contained in the Act:

Single copies of copyright material may be made for private study, provided that no more than a ‘reasonable proportion’ is copied. This may be interpreted as follows:

Books: One copy of a maximum of a complete single chapter in a book, or one copy of a maximum otherwise of 5% of literary works. Poems, short stories, and other short literary works are regarded as whole works in themselves, and not as parts of the volumes in which they appear. In the case of poems and short stories published in such volumes, permissible copying for research or private study will be taken to allow the copying of a short story or poem which does not exceed ten pages in length. Poems embedded in a chapter of a book may be treated as part of the chapter.

Periodicals: One article from one issue of a serial publication providing that the article does not comprise the whole issue of the journal in which case the limitations for books apply.

Multiple copies (e.g. class sets) of copyright material may not be made without licence, or other prior permission of the publisher: payment may have to be made.

University Library services

University libraries and collections are expected to be available from the start of the academic year, with reduced capacity to allow for social distancing. University libraries will also have enhanced hygiene and social distancing measures in place, with a ‘seat-finder’ app to find spaces in reading rooms. See the University website for updates.

The College Library

This section refers to College Library arrangements from Week 0 of Hilary Term 2021. See the College website for full information and updates. 

  • General Library Protocols 

Note that special arrangements will be in place during the pandemic in the Library.  Some of the pandemic-related protocols put in place in the Library are still being finalised and may be subject to change.  The College Library and the Burn Law Library will not be open as study spaces.  Library staff will be on site weekdays only to organise Click and Collect, scanning and postage services.  These services will start on Monday 11th January.  Advice will be updated as needed, but Junior Members must follow all current Covid-19 protocols.  The College Library is reserved for members of the House and for visiting scholars. Those who are not resident in Oxford during term are not permitted to borrow books, and should return any books they have on loan by the beginning of term. 

  • Borrowing books 

If you are in Oxford please use the Click and Collect service on SOLO.  Books can be collected from the Click and Collect collection point in the entrance hall of the Library main building, Monday to Friday 10am-12pm.  When collecting items, please adhere to social distancing guidelines.  In line with government and University guidance, you are expected to wear a face covering when collecting items from the Click and Collect service. Please do not come to the Library unless you have received an email from us. If you are experiencing any symptoms associated with coronavirus, please do not come to the Library to collect your items, but contact us and we will arrange delivery. If you are unable to collect books from the Library, and need them to be posted to you please do not use Click and Collect. Instead email the Library ( and staff can arrange to have items sent. 

Borrowing limits remain at 20/40 for undergraduates/postgraduates.  If you need more, please contact us, All loans will be due for renewal or return on 12th March 2021 (Friday of 8th Week).  If you would like to borrow a reference item, please ask library staff and we will try to accommodate your request.  If all the copies of the book you need are already on loan, please tell us and we will do our best to order in additional copies.  If another library you would normally use is closed and you can’t get access to books there, please send on titles and we’ll order as many as we can.  

If you are not in Oxford, we can arrange to have books forwarded on to your home address.  Books can be posted to UK addresses. Non-UK addresses will also be considered on a case by case basis.  Very large/heavy or valuable books may have to be exempted from this. 

  • Returning books 

If you need to return books, please drop these off on the Book Returns trolleys found in the entrance hall of the Library main building, Monday to Friday, 2-4-pm. 

If you are in self-isolation, please do not return any books until after you have completed your isolation period.  Please make staff aware you have been in isolation when you return any books to the Library, and return them to a member of staff rather than through the self-issue terminal. 

  • Printing services 

The Library printer is not available.  Please use the printer located on the ground level of staircase Peck 9. 

  • Other services 

If you require additional resources, the following services may be provided if feasible (and where staffing permits) 

Up to 1 chapter/ 1 article of 5% of a book (whichever is greater) can be scanned by staff and supplied by email.  

  • Existing Loans 

All existing loans will be renewed until Friday of 8th Week (12th March).  These batch changes need to be made by the Bodleian so may not show on your account for a few days.  If you have received or have noticed an overdue notice for items from before the vacation, please contact the Library to organise renewals.  

  • Upper Library 

Although Junior Members would normally be able to take guests to visit the Upper Library on Mondays to Fridays between 10:00 - 12:30 and between 14:00 - 16:00 subject to the availability of a member of library staff and after reporting to the enquiry desk before going up, this facility is unfortunately suspended during the pandemic.  

  • Law Library 

The Law Library is for the use of members of the House reading for any degree or diploma in Law, and those reading other subjects who require books shelved in the Law Library. Additional rules which govern use of the Law Library are posted there; users must also abide by the general Library rules. The Law Library is closed for study space during the pandemic.  Borrowable books can be accessed in the same way as other Library books.  

  • Special Collections 

Special Collections is closed to readers until further notice. If you have any questions about the Library’s rare books and manuscript collections please email  


College Library services for students not in residence

The following arrangements are expected to be in place for enrolled Junior Members who are out of residence for reasons related to the pandemic:

  • Any books already on loan to these students will have their loan periods extended to the end of the year, when the situation will be reviewed;
  • Scanned materials can provided (subject to copyright law) as far as staff are able;
  • Any books already in the Library requested by Junior Members will be posted out to them;
  • Any requests for books not already in the Library will be processed and posted out (by Library staff or via Amazon);
  • If Junior Members are able to post books back once they have finished with them, that would be welcome, but will not be a requirement of loans.

Computing and Internet


Users of ICT within the University are subject in the first instance to the University ICTC regulations (2002) with subsequent amendments and available for review at:

Christ Church has a statutory duty to have due regard for the need to prevent people from being drawn into terrorism (The ‘Prevent’ duty under the Counter-Terrorism and Security Act 2015).
Junior Members must not create, download, store or transmit unlawful material, or material that is indecent, offensive, defamatory, threatening, discriminatory or extremist.

Christ Church therefore reserves the right to monitor IT use in order to ensure compliance with the law and the College’s acceptable use policy. Any suspected breaches will be investigated.

Computing Facilities

>There is one main computer room in Christ Church; the Graduate Computer Room in Tom 9 (upstairs). See Section VII for details of the protocols of use during the pandemic. 

 Printing and scanning facilities are provided in both the Library and the Graduate Computer Room. Charges are advertised by the copiers and charged to battels. Access to the printers is permitted from personal computing equipment; University Cards will be required to retrieve and print submitted jobs (visit for further details).

 The facilities are available only to members of Christ Church, who are expected to be careful and considerate. Rules for proper use of the computing facilities (including rules on computer etiquette) are available in the GCR computing rooms.

 Local file storage is not provided by the College, and Junior Members should bring a USB disk or sign up for a cloud storage solution such as Dropbox (

 Use of computers in College rooms or in any of the Computer Rooms which are connected to the University network must comply with both the College’s and the University’s rules for computer use. A copy of the University’s Rules for Computer Use may be obtained from Mr Simon Thomson or may be viewed on the University’s website at

 Computer misuse is a serious matter, and disciplinary action may be taken against any Junior Member for breach of the rules.

In addition to the general prohibition on smoking and vaping, users must not eat or drink in the Computing Rooms.

IT Staff

Mr Simon Thomson is Head of the Joint Information Communications Technology Service (JICTS) for Christ Church and Pembroke. Mr Andrew Middleton is the Deputy. The team can be found in one of two IT Offices: Schools Quad, (to the right of the Lee Building) in Christ Church, and to the left of the Lodge in Pembroke. The Computing Office is open 09:00 – 13:00 and 14:00 – 17:00 Monday to Friday for drop-in support. IT problems may be reported by email to: or, alternatively, by telephone: (2)86001. Professor Richard Barker is the Senior Computing Officer for Christ Church to whom any unresolved IT matters should be referred: richard,

Accessing the internet

Christ Church provides a wireless infrastructure to fulfil all the connectivity requirements for those living and working on campus. Ethernet (wired) connections are no longer possible and any equipment will need to be wireless enabled. Both 2.4GHz and 5GHz wireless connectivity is provided. Internet access is provided via the CHCH or Eduroam wireless networks.

To connect a device to CHCH for the first time, the code aedeschristi must be entered. Accessing any webpage will prompt a redirect to a login page; login should be with Christ Church credentials as a member. Login passwords can be set up or reset by following the link:

A small file will be downloaded which will check the computer is up to date and has anti-virus etc., and will automatically connect the device if it passes the security checks. If not, an alert will flag necessary updates.

Eduroam is the University-wide Wifi network which can be accessed by following this link:

In order to access the Eduroam network, devices must support enterprise 802.1x wireless networks; in order to access the OWL service, devices must be able to install the Cisco VPN software provided by the university.

These services can be remotely activated as soon as the Christ Church contract is processed and SSO account activation details are received by the Junior Member.

No unauthorised person is permitted to use any connection to the College and/or the University network, and members will be deemed responsible for any breach of College or University rules by anyone using a computer in their rooms to whom they have given access.

The downloading of copyrighted material using BitTorrent or similar programs is routinely monitored on behalf of Oxford University Computing Services, who will automatically suspend internet access from the IP address used for this purpose. A penalty of £50 is automatically imposed in such cases, and there may be further disciplinary action by the Junior Censor. 

Connection of any other device allowing wireless access to the College network (e.g. using a computer as an access point) is also prohibited.

Antivirus and software update requirements

It is important to protect all computers (including Macs) against viruses, and protection software (Sophos) in freely available from the University’s IT service (see Please note that any infected machines may be quarantined automatically from the network, meaning that they will no longer be able to access University information and resources until the issue is resolved.

Interference from student-owned wireless devices

Wireless devices that cause interference with the College wireless infrastructure are expressly prohibited. This includes, but is not limited to:

  • wireless routers and bridges;
  • wireless printers (permitted if wireless is disabled); and
  • personal wireless hotspots.

Anyone attempting to attach such devices to either the College or University network is liable both to a fine and to permanent confiscation of the router. Tampering with College network equipment such as routers, switches, wireless access points, and cables is also prohibited.

Games consoles and other devices

Games consoles are permitted for use on the College wireless network, but require VPN or 802.1x enterprise networking support. The Computing Office can assist with accessing the wireless network on those devices.

University Examinations

The rules governing University Examinations are detailed in Section 7 of the University Student Handbook, which can be found on the University website. Most University examinations in Michaelmas Term are expected to take place online in response to the pandemic, though some will be in-person exams with social distancing in place. The format of University exams beyond this term is under review. Resit assessments in Michaelmas Term will be in the same format as in Trinity Term 2020. Please see the University information about examination support here:

Entering Names for University Examinations

All Junior Members (including those who are suspended) are responsible for ensuring that they are entered correctly for their examinations by the deadline for entries. Information on examination entry dates is available from the University website. Examination Entry is completed online via Student Self Service. If Junior Members need to select the options they wish to take for their examinations, they will be sent an email when the examination entry window opens asking them to log into their Student Self Service. Junior Members must complete their examination entry by the date given in the email; if they do not, they will be required to pay a late entry fee in order to make their examination entry. A fee is also payable if a Change of Option is requested after the deadline.

Examination Arrangements

If alternative examination arrangements are required (these may be due to a disability or medical condition, or on grounds of religious observance), an application for Alternative Examination Arrangements needs to be made via the Academic Office. Details on Alternative Arrangements can be found on the University website. These arrangements will be adapted as necessary in response to the pandemic situation.

Some alternative arrangements can be managed by the Examinations Schools, such as the use of a computer or extra time; other arrangements, for example rest time or non-standard arrangements, will mean University Examinations need to be taken in College.

Junior Members who believe they may need alternative arrangements must contact the Academic Office by no later than Friday of 4th Week of the term preceding their examinations. If a Specific Learning Disability assessment is required, the Disability Advisory Service will arrange this and advise the College on the necessary arrangements. Christ Church’s contact is Pauline Graham. The DAS will also offer guidance on what support can be provided for individual studies. It is best to contact the Disability Advisory Service as early as possible in the year so assessments can be arranged; requests for alternative arrangements should usually be made no later than the Friday of 4th Week of the term before the examinations are due to take place. Making a timely application is particularly important given the changes to examination procedures in response to the pandemic.

Examination arrangements approved for University Examinations will also be applied to College examinations.

If last minute alternative arrangements are required for examinations, for example due to an injury, contact the Academic Office as soon as possible. A medical certificate (usually from the College doctor) is required explicitly stating any necessary arrangements.

Mitigating circumstances notices (MCE) to examiners

If any Junior Member feels that their examination preparation or performance in examinations has been seriously affected by extenuating circumstances, such as illness or bereavement, as well as a result of the pandemic, they can submit a Mitigating Circumstances notification.

Junior Members should contact the Academic Office about making this application and they will provide the necessary forms and advice on what supporting materials may be required. If the examinations were affected by illness or other medical reasons, a medical certificate, usually from the College doctor, will be needed to support the application.

From 1 October 2020 it will be possible to submit and view mitigating circumstances notices to examiners (MCE) in eVision.

Missing an Examination

If any Junior Member has to miss an examination due to illness or other urgent cause, they should contact the Academic Office as soon as possible on the day of the examination so that they can make the Examinations Schools aware.

The Academic Office will need to submit an application to the Proctors for the Junior Member’s non-appearance at the examination to be excused. A medical note will be needed to support this application, so arrangements should be made to see a doctor as soon as possible.

Failure of First or Second Public Examination

In all subjects, passing First Public Examinations is a prerequisite for entry for Final Schools.

Undergraduates are expected to pass First Public Examinations in their entirety at the earliest possible moment. Depending on the subject, First Public Examinations take the form of Honour Moderations (in which results are classified), or Moderations or Preliminary Examinations (which are not classified). For details see the Examination Regulations. Undergraduates are expected to pass their Honour Moderations at the first attempt, and they are expected to pass Moderations or Preliminary Examinations after at most two attempts and in any case before beginning their second year of residence; pre-clinical medics are also expected to pass both parts of the First BM examinations after at most two attempts and in any case before beginning their third year of residence.

Those who do not pass examinations should expect to be suspended from their studies or sent down. Junior Members must ensure that they check their course Examination Regulations about failure of examinations or assessments.

Illegible Scripts

Examiners are not bound to take account of illegible material and may return examination scripts with a request that the College make arrangements for the candidate to dictate the script to a typist in the presence of an invigilator. The costs of the typing and invigilation will be charged to the candidate.


It has been confirmed that all formal submissions for taught degrees will be submitted online next year via WebLearn, or via the anonymous submissions platform approved by department. The Submissions Desk in the Examination Schools will not be open to any submissions before the end of the 2020/21 academic year (unless otherwise indicated).
Research Degree submissions will still be via the Research Thesis Digital Submissions portal.
Students will not need to submit a hardbound copy of their DPhil thesis to the Exam Schools in order to graduate, following being granted leave to supplicate, during the 2020/21 academic year. This also includes any students who were unable to submit a hardbound copy due to the COVID-19 in the 2019/20 academic year. However, all candidates will need to submit an electronic copy to the Oxford University Research Archive (ORA) a minimum of five working days prior to their graduation date. Students will not be able to attend a degree ceremony (even in absentia) without doing so. If access to a student’s thesis needs to be restricted, a hard copy of their thesis will still need to be submitted to the Exam Schools. It is anticipated that it will be possible to submit these from October 2021, but this will be subject to confirmation.

College Examinations (Collections)

Collections (a.k.a. practice examinations arranged by colleges) are set at the start of term for most undergraduates to check the progress of studies pursued in both term-time and vacations, and to provide practice for subsequent University examinations. Undergraduates are expected to achieve standards in these Collections appropriate to Oxford requirements and their own abilities (see Section II). Those who do not do so may be set Special Collections. Book token prizes are awarded each year based on the results of Collections. The Academic Office is responsible for Collections arrangements, which are expected to take place online until further notice in response to the pandemic. In most cases tutors will make arrangements with their students directly.

College Awards and Prizes

Awards and prizes made to current Junior Members will be credited to battels. Awards and prizes made to Junior Members after they have left the College will be paid via bank transfer once all final charges have been cleared. 

Scholarships and Exhibitions

Undergraduates are admitted to the first year as Commoners; thereafter they may be elected as Scholars or Exhibitioners for academic achievement, and become entitled to a Scholar’s gown, financial reward, and preference in room allocations. Scholarships of £300 p.a. and Exhibitions of £200 p.a. are awarded at the beginning of each academic year for high-quality work in the preceding year. They may be renewed for succeeding years if the standard of work is maintained.

Scholars and Exhibitioners should note that their awards will be continued only if the Governing Body is satisfied with their work and conduct; a serious review of their work, as of that of all undergraduates, is made at the end of each term, and attention is given to performance in Moderations, Preliminary Examinations and College Collections.

The College is currently reviewing how scholarships and exhibitions will be awarded in light of the disruption to Moderations and Preliminary Examinations for most subjects that occurred as a result of the pandemic.

College Book Prizes for Performance in University Examinations

A £130 book prize (in the form of a voucher) is awarded to each undergraduate who has been placed in the First Class in any Final Honour School.

A £80 book prize is awarded to each undergraduate who has been placed in the First Class in Honour Moderations, or who obtains a Distinction in Moderations or in any Preliminary Examination.

A £80 book prize may be awarded to any undergraduate who, in the opinion of the Governing Body, has done work of distinction in a Preliminary Examination in which no Distinction can be awarded by the examiners.

The Senior Censor usually contacts those eligible for prizes after examination results are announced.

Other Prizes

In addition to the Prizes mentioned above, the following College Awards and Prizes are offered. Holders of these Awards and Prizes do not thereby hold the status of Scholar or Exhibitioner, nor are they thereby entitled to the privileges of a Scholar or Exhibitioner (such as wearing the Scholar’s gown). Further information regarding the awards and prizes may be obtained from Tutors or from the Academic Office.

The Ancient History Prize of £130 is awarded in Trinity Term on the recommendation of the Tutors in Ancient History.

The Anne Campbell Scholarship, given by Emily Campbell (ChCh 1990) in memory of her late mother, is awarded annually by the Governing Body on the recommendation of the Law Tutors to the best Christ Church law graduate who remains at Christ Church, or returns to Christ Church, in order to study for the BCL or MJur. The Scholarship is of the value of £500, together with (unless they are covered by other Scholarship funding or any other award) payment of the Scholar’s College fees for the BCL/MJur.

The W. H. Auden Prize of £600 is awarded in Michaelmas Term for a piece of creative writing in English following a competition advertised in Trinity Term.

Clifford Smith Prizes: Two Clifford Smith Prizes of £130 are awarded in Hilary Term on the recommendation of the Tutors in Natural Science other than Medicine.

One Clifford Smith prize of £130 is awarded in Hilary Term on the recommendation of the Tutor in Music.

These prizes are open to members of the House taking the Final Schools in the year of election, and are tenable with any Scholarship or Exhibition of the House.

The Collie Prize of £130, for work in Physics, is awarded on the recommendation of the Tutors in Physics. It is open to members of the House in their second year reading the Final Honour School of Natural Sciences (Physics).

Dixon Scholarships of up to £300, normally tenable for only one year, are awarded at the beginning of Michaelmas Term. BAs and MAs of the House are eligible, and the scholarships are awarded on such conditions as to work and residence as the Governing Body may determine.

The Dukes Prize of £130, for proficiency in French, is awarded after examination in Michaelmas Term. Any undergraduate of the House whose native language is not French may be a candidate.

The Dundas Prize of £300 is awarded in Trinity Term to an undergraduate or BA of the House for travel abroad. In accordance with the donor’s wishes, preference is given to classical students in making the award, but the purpose of the travel need not be classical research.

Fell, Boulter and Bostock Prizes: Two Fell Prizes of £200 each, tenable for three years or until termination of residence (whichever is the shorter), are offered each year without restriction of subject and awarded by the Dean in Trinity Term on the recommendation of the Tutors.

Four Boulter Prizes of £200 each, tenable for one year, are awarded in Hilary Term on the results of Collections in Law, History, English, and PPE.

Two Bostock Prizes of £200 each, tenable for one year, are awarded in Hilary Term after examinations in Natural Science and Mathematics.

A Boulter or Bostock Prize may not be awarded twice to the same person in the same subject. Fell, Boulter and Bostock Prizes are open only to Commoners. A Fell Prize may not be held in conjunction with a Boulter or Bostock Prize.

The Keith Feiling Prize of £130 is awarded in Hilary Term on the recommendation of the Tutors in Modern History. It is open to members of the House taking the Final Schools in the year of election and is tenable with any scholarship or exhibition of the House.

Two J. L. Field Prizes of £300 are awarded in Trinity Term on the recommendation of the Tutors in Modern History and Literae Humaniores. They are open to Commoners in their second year, for the purpose of travel abroad.

The Gladstone Prize of £300 is awarded to a Member of the House who has submitted the best BA Thesis in the Honour School of Modern History, or PPE, or Geography.

William Gurney Travel Prizes: William John Surman Gurney, former Commoner of the House who matriculated in 1935, made a benefaction in 1985 from which Gurney Travel Prizes are awarded. The prizes are for travel for academic or cultural purposes in Europe, Asia, North Africa, and South America. The prizes (of up to £1,500) are awarded in Trinity Term each year. Members of Christ Church reading for an Honour School are eligible for prizes in the Long Vacation before they sit Final Examinations. Information about how to apply for the prize will be circulated in Hilary Term each year.

Hawkins Bursaries of £200 are tenable by resident members of the House who are sons or daughters of clergy and are in special financial need.

Two Ida Mary Henderson Scholarships of £150 each, normally tenable for one year but in special circumstances renewable for a second, are awarded by the Dean on the recommendation of the Tutors in Medicine. These scholarships are open primarily to members of the House in the clinical stage of their medical training, but also to those reading for an Honour School of Natural Science in the year in which they are due to complete their Second Public Examination.

The Hooke Prize of £130 is awarded annually by the Governing Body to the most outstanding undergraduate across the following branches of Science: Mathematics, Biochemistry, Chemistry, Engineering, Physics, Materials Science, and Biological Science. The most outstanding undergraduate will normally be the person placed proportionately highest in an appropriate Honour School (including in a joint School with Philosophy).

The Myles Frisby Sports Travel Grant of £250 is awarded annually in Trinity Term to one Junior Member for travel relating to university sport in the past academic year.

The John V. Lovitt Prize of £130 is awarded in Trinity Term on the recommendation of the Tutors in Jurisprudence. It is open to members of the House reading Jurisprudence who are in their penultimate year.

The Luke Prize of £300 is awarded annually by the Governing Body in Michaelmas Term to the member of the House who performed best in the German Literature papers of the Final Honour School of Modern Languages or associated joint schools.

The Francesco Palla Memorial Prize of £300 is awarded for the best performance by a fourth year finalist in Astrophysics.

The Roger Prentice Prize of £300 is awarded in Trinity Term. It is open to all undergraduates, with a preference for those reading Chemistry, for travel abroad.

The John Radcliffe Prize of £130 is awarded in Michaelmas Term to the member of the House whom the Governing Body considers to have performed best in the Final Honour School of Jurisprudence.

The Roach Prize of up to £750 is awarded to the most outstanding undergraduate across the following branches of Science: Mathematics, Biochemistry, Chemistry, Earth Sciences, Engineering, Physics, Materials Science, and Biological Science. The most outstanding undergraduate will normally be the person placed proportionately highest in an appropriate Honour School (including in a joint School with Philosophy).

The Stanley Robinson Prize of £130 is awarded in Hilary Term on the recommendation of the Tutors in Literae Humaniores. It is open to members of the House taking the Final Schools in the year of election and is tenable with any scholarship or exhibition of the House.

The Sadler Prize of £130 is awarded in Michaelmas Term to a member of the House who wins a place in the Foreign Service of the United Kingdom.

The Slade Prize of £300, open to all subjects, is awarded in Hilary Term on the recommendation of the Tutors. This Prize is open to members of the House taking the Final Schools in the year of election, and is tenable with any Scholarship or other Exhibition of the House.

The Stahl Prize of £130, for German language or literature, is awarded in Trinity Term on the recommendation of the Tutors in Modern Languages. It is open to first- and second-year members of the House reading Modern Languages whose native language is not German.

The Stahl Travel Prize of £300 is awarded in Trinity Term on the recommendation of the Tutors in Modern Languages, PPE, and Modern History. It is open to first- and second-year undergraduates reading those subjects, to assist with travel or residence for study purposes in Germany or Austria.

Three E. T. Warner Prizes of £130 are awarded in Michaelmas Term; one on the recommendation of the Tutors in English, one on the recommendation of the Tutors in Philosophy, Politics and Economics, and one on the recommendation of the Tutors in Geography. They are open to members of the House taking the Final Schools in the year of election and are tenable with any Scholarship or Exhibition of the House.                              

The Philip Wetton Travel Fund will allow for up to £400 in total to be allocated to enable travel abroad for students of Russian or other Slavonic languages.

The Edward Wright Prize of up to £200 is awarded annually on the recommendation of the Tutors in Mathematics and Computer Science. It is awarded for an essay or project (which may include computer-based work) on a subject in Mathematics and Computer Science.

William Ewald Instrumental Awards: one (and in rare cases) two awards of £80 each are awarded by competition in Michaelmas Term which is open to all undergraduates in their first year. The award holders are also awarded a grant of £100 p.a. for three years towards the cost of instrumental tuition.

Degree Days

Owing to the pandemic, many of the Degree Day arrangements listed below will need to be modified during the coming year—for further information, please contact the Academic Office.

Members of the House who qualify for a degree may take it in person or in absentia on one of the University’s prescribed Degree Days.  Details of the fees, procedure, dress and dates of Degree Days are provided on the Christ Church website. Graduands and their guests are offered appropriate hospitality.

Taught course students usually receive an email invitation in November of their final year inviting them to log into their Student Self Service in order to book their degree ceremony. Research students usually receive an email invitation with information about booking a degree ceremony in their final year. However, decisions on ceremonies in 2021 are awaited from the University.

The MA degree may be conferred during or after the 21st term following Matriculation.

Queries relating to Degree Days should be addressed to the Academic Office.


Section V: Health and Welfare >

< Back to Section III: Information for new students and student arrivals