FAQs and Useful Information

Please scroll to the bottom of this page for a list of frequently asked questions. 

Useful Information

The Blue Book

Christ Church's Information and Regulations for Junior Members - otherwise known as The Blue Book, can be found on this page. This is a very important source of information for our Junior Members - many questions relating to college life, both academic and non-academic aspects, are answered here, so please take the time to read through it. It includes information on the structure of the College, academic provision, disciplinary procedures, college facilities, including meals and accommodation, and welfare arrangements.

The University Student Handbook

In addition to the Blue Book, you may also need to refer to the University Student Handbook.

The Student Contract

A copy of the College-Student Contract that incoming students sign and return can be found here: College-Student Contract

Event Booking and Room Capacities

To book a room in College, please check the listed rooms and their capacities before completing an Event Booking Application.

The Room and Outdoor Space Policy can be found on this page. 

Academic Office FAQs

What should I do if my University/Bod Card has been lost, damaged or stolen?

Email academic.office@chch.ox.ac.uk and we will contact the University Card Office, who will replace your lost, damaged or stolen card. 

There is a £15 replacement fee for lost cards, payable at the University's online store. We will email you when your replacement card is ready for collection from the Academic Office. Please note that once you have reported your card as missing, for security reasons a stop will be put on that card, meaning that if you then find it at a later date it will no longer be valid and the replacement card will still need to be paid for.

There is no fee for replacing a stolen card where a crime number from the Police is reported.

Damaged cards are replaced free of charge with the exception of Retirees cards where a £15 fee must be paid (the card expiry date will however be extended for the maximum of four years duration).

How do I get an enrolment certificate?

Once your University registration is complete an enrolment certificate will be available to download from Student Self Service (under the 'My Student Record' section) confirming your enrolled status at the University of Oxford for the current academic year. This certificate may be used for council tax exemption, opening a bank account, by international students who need to register with the police, and to confirm your student status for other purposes e.g. to show a financial sponsor or a landlord when renting private property.

Please note, if you are continuing your studies with the University from one academic year to the next, there will be a short period during August when you will not be able to access the enrolment certificate. When you have completed your University registration for the new academic year, following the opening of University registration on 1 September, the enrolment certificate will be available to you. If you urgently need proof of your student status during this August period, email academic.office@chch.ox.ac.uk.

How do I get proof of my status as a student?

Once your University registration is complete an enrolment certificate will be available to download from Student Self Service (under the 'My Student Record' section) confirming your enrolled status at the University of Oxford for the current academic year. This certificate may be used for council tax exemption, opening a bank account, by international students who need to register with the police, and to confirm your student status for other purposes e.g. to show a financial sponsor or a landlord when renting private property.

Please note, if you are continuing your studies with the University from one academic year to the next, there will be a short period during August when you will not be able to access the enrolment certificate. When you have completed your University registration for the new academic year, following the opening of University registration on 1 September, the enrolment certificate will be available to you. If you urgently need proof of your student status during this August period, email academic.office@chch.ox.ac.uk.

What are the University and College’s term dates?

Oxford's year is divided into three terms and three vacations. Current and future dates of term can be found on the following webpage, including extended term dates for students in certain subjects: University Dates of Term.

Within each term, a ‘Full Term’ of eight weeks is the main teaching period for most subjects, running from ‘1st Week’ to ‘8th Week’. Students may be required to arrive at, or return to, Oxford and the College for 0th Week (i.e. the week before 1st Week), for example for ‘Freshers’ Week’ or examinations – all students will be advised accordingly. Each Oxford 'Week' starts on a Sunday; the dates given on the University website are from the Sunday of 1st Week, to the Saturday of 8th Week.

How can I obtain a transcript of my degree?

Please see the University website for information about on-course and final transcripts.

Who do I speak to if I have concerns about my work that I cannot discuss with my Tutor?

The Senior Censor oversees academic matters including general concerns about work when it is thought inappropriate to discuss this with a Personal Tutor. To make an appointment to see the Senior Censor, please email censors.office@chch.ox.ac.uk. Please note that the inbox is monitored by the Censors' Office Administrator. If the content of your email is confidential, please email the Senior Censor directly (senior.censor@chch.ox.ac.uk). The Senior Censor has an office on the First Floor of Tom 8.

How do I make an appointment to see the Junior or Senior Censor?

The Senior Censor and Junior Censor are available to see students by appointment on weekdays during term-time. The Senior Censor's Office is on the first floor of Staircase 8, Tom Quad. The Junior Censor's Office is on the second floor of Staircase 8, Tom Quad. 

Please send meeting requests to censors.office@chch.ox.ac.uk. Please note that the inbox is monitored by the Censors' Office Administrator. If you have a confidential matter you wish to discuss, please email the Junior or Senior Censor directly (junior.censor@chch.ox.ac.uk or senior.censor@chch.ox.ac.uk).

Who can I contact for an employment reference?

For all employment reference requests, please email academic.office@chch.ox.ac.uk.

Who do I contact if I want to stay in my room over the vacation?

The Steward's Office will invite students to request vacation residence by completing an online form by the end of 4th Week. To amend your requested vacation residence period, please email the Steward's Office

How do I apply for Junior Member grants (e.g. Book Grants, Travel Grants, Sports Grants, etc.)

Application forms and instructions are available on the Financial Support and Assistance page.

Where can I get a party form?

The Party Form will be updated soon. If you have any questions, please email the Censors' Office: censors.office@chch.ox.ac.uk